May, 2008


Hello!

It's that time of the year when ...
 
  • School is getting out for the summer and teens are looking for summer jobs!

  •  
  • Employee motivation can decrease due to vacation planning, heat waves,
    and all round summer fun!
What to do? There can be a lot of unknowns!
  • How up to date are you on "teen hiring"?
  • What is the youngest age you can employ and for what type of tasks?
  • What can you do when teens or any employees lose their focus on the job?
  • How do you keep "all" your employees motivated and "into their work?"
Well, fear not ... there are some answers for you in this month's newsletter. Our main article addresses the "in's" and "out's" of hiring teens. If you have ever thought about hiring a teen for part time work or temporary work, you need to review ... if not study our article. This month's quiz is also about hiring teens and provides a warm up to our main article.

Before addressing teen employment, let's address the problems that can exist with motivation! Keeping employees motivated can be a challenge at any time of the year, especially with new employees!

Many thanks to Diane Gubin, President of Tech Exec Partners, Inc. for allowing me to reprint the following article on keeping employees motivated, from her Tip of the Week . Here you go...

Keeping Jack and Jill Motivated

You've hired a new employee. References and background check were perfect. The first few weeks were a dream.

Jack or (Jill) is motivated and enthusiastic for weeks. Slowly, you realize that Jack is not meeting your expectations. His attitude is no longer stellar and he seems to be losing focus. As a manager, what should you do?

Most important is to find out why the shift in attitude. Is there a personal issue of which you're not aware, or is it a work related one?

If the issue is personal, do offer support. Keep communication open and be empathetic. On the managerial side, although it may not seem intuitive, do give this person MORE work to refocus on the office.

If the issue is professional, it could be attributed to any of countless issues, some of which you may not be aware. Establish an open forum for communication and feedback. An employee suggestion box is a discreet and excellent way to find out how to improve your environment for everyone.

Lead by establishing accountability from Day One and accountability will become a nonissue. If it's not in place, create a system for your team where everyone forwards reports on a regular basis. This can be as simple as an email with bullet points of daily accomplishments.

As a manager, should you need a next step, it's time to micromanage. Meet with your employee every day for a minimum amount of time, such as two weeks. By the end of this period, your employee will potentially dread this session so much that you'll find you have the results you need.

The issue is employee stimulation. Give your team enough responsibilities and projects to keep his or her mind focused and challenged.

Less drama in the office equals greater productivity.


Tech Exec Partners provides contract and direct hire staffing services nationally. Call them to find out more!
Tech Exec Partners, Inc.
818-222-0300

www.TechExecPartners.com
Now for this month's quiz .... a warmup for our discussion on hiring teens.
Our May Quiz

Fred's BBQ-shop offers home-delivery of turkeys. To handle the holiday Thanksgiving rush, Fred wants to hire Beth to drive a company vehicle and make deliveries. Beth is 17 years old and a senior in high school. Can Fred hire Beth for the delivery job?

A) Yes, as long as the vehicle is a car or a truck less than 40 feet in length and weighing under two tons.

B) No, federal law prohibits employers from hiring high school students to deliver prepared food.

C) No, federal law prohibits employers from hiring minors to drive company vehicles


 
© 2007 LawRoom
Answer found at end of our main article.
 
Now on to our article on hiring teens....




Teens In The Workplace... What Employers Need To Know!

It's hard to believe, but summer is almost here. And if you're planning on hiring young workers to add to your ranks during the summer months, now's the time to read up on the special safety rules that apply to teens in the workplace. Below, we review what you should know about jobs teens can't perform. And further, we'll look at the wage and hour rules that apply to teen workers.

Generally, federal law (and most state laws) prohibit teens from working in hazardous industries and jobs. In particular, teens cannot work in these industries: meat packing, mining, logging, roofing, demolition, and pipe or brick manufacturing. You can also get into trouble for allowing minors to work around explosives; radioactive materials; or power equipment used for baking, meat slicing, woodworking, hoisting, or metal formation.

Minors under age 16 can't work in industries such as building construction, public utilities, storage warehousing, public communications, transportation, and manufacturing. They're also barred from operating farm machinery; working from high scaffolds or ladders; or dealing with dangerous animals, large timber, hazardous storage areas, manure pits, or chemicals. Other jobs that are off-limits to 14- and 15-year-olds include retail or food-service positions that involve working around boilers or engineering rooms, operating or maintaining power equipment, washing windows using ladders, loading and unloading goods, or using freezers and coolers.

Does the job include driving? Take note that teens under age 17 can't drive on public streets for work purposes. Seventeen-year-olds are permitted to drive but with certain restrictions, including that the driving be during daylight hours and amount to no more than one-third of the youth's work time in a day or 20 percent in a week.

One more point to keep in mind with respect to teen drivers in California: Effective July 1, 2008, it will be illegal for individuals under age 18 to drive a motor vehicle while using a mobile phone, even with a hands-free device. The law also bars these teens from driving while using any other mobile service device, such as a broadband personal communication device, a specialized mobile radio device, a pager, a two-way messaging device, or a handheld device or laptop computer with mobile data access. The ban won't apply if the teen has to make a call for emergency purposes to, for example, a law enforcement agency, a healthcare provider, or the fire department.

For more information, check out federal OSHA's website focused on teen worker safety.

Also, with summer just around the corner and teens getting ready to enter the workforce once school's out, this is the time for employers to study up on the wage and hour rules that protect young workers. Now here's a look at the hours teens can work over the summer and some special wage rules.

Fourteen is the minimum age for most non-farm work. However, at any age, youths may deliver newspapers; perform in radio, television, movie, or theatrical productions; work for parents in their solely-owned non-farm business (except in manufacturing or on hazardous jobs); or gather evergreens and make evergreen wreaths.

Youths 14 and 15 years old may work outside school hours in various nonmanufacturing, nonmining, nonhazardous jobs under the following conditions: no more than 3 hours on a school day, 18 hours in a school week, 8 hours on a non-school day, or 40 hours in a non-school week. Also, work may not begin before 7 a.m., nor end after 7 p.m.

Between June 1 and Labor Day, 14- and 15-year-olds can work up to eight hours a day and 40 hours a week, between 7:00 a.m. and 9:00 p.m.

Sixteen- and 17-year-olds can work up to eight hours a day and 48 in a week, when school is out. During the summer months, they generally can work between the hours of 5:00 a.m. and 12:30 a.m.

Minors are covered by the same minimum wage and overtime pay requirements that apply to adult workers, but keep in mind that teens under age 16 can't work overtime. In limited circumstances, youth workers can be paid a subminimum wage. This subminimum wage applies to "learners"employees who are in their first 160 hours of employment in occupations in which they have no previous or related experience. All minors also have the same rights as adults with respect to meal and rest periods, itemized wage statements, etc.

Federal law does not require permits for youth to be employed, but many states do require such permits, including California. Work permits are not required in Arizona.

Adapted from Employer Advisor (R) and Employer Resource Institute (R) and US Department of Labor websites.



Answers to May Quiz:
Correct Answer: C - No, federal law prohibits employers from hiring minors to drive company vehicles.
(c) Law Room


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ABOUT MJMS, INC.

President and Principal Consultant: Margaret Jacoby, PHR

Margaret Jacoby has more than 25 years of Human Resources and professional management experience in a variety of industries. She has designed human resources infrastructure and implemented systems to ensure compliance with state and federal employment laws. She has directed high quality human resources functions for small and emerging businesses, and served as an external consultant to a wide range of diverse organizations, including non-profits.
 
Her work has included: 

  • Conducting H.R. Needs Assessments
  • Drafting employee handbooks and policy manuals
  • Conducting job analysis and developing position descriptions
  • Conducting on-site compliance audits
  • Counseling management on progressive discipline
  • Drafting and review of employee disciplinary actions
  • Providing mediation in employee/employee conflict
  • Training employees/supervisors/managers in the implementation of human resources systems and policies such as Sexual Harassment
  • Conducting workshops for business owners on H.R. compliance issues.
 
Ms. Jacoby has earned the nationally-recognized certification of Professional in Human Resources (PHR) from the HR Certification Institute, Society for Human Resource Management (SHRM).
 
Ms. Jacoby's professional affiliations include:
  • Professionals in Human Resources Association (PIHRA)
  • Society for Human Resource Management (SHRM)
  • National Association of Women Business Owners (NAWBO), Los Angeles and Phoenix
  • California Chamber of Commerce

  • Arizona Small Business Association (ASBA)
  • Long Beach Community Business Network (LBCBN)
  • Institute for Management Consultants (IMC)




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margaret@mjms.net •  MJ Management Solutions, Inc.